Remote online notarization for title companies
Close on schedule.
Wherever your signers are.
Buyers at the kitchen table, a seller two states away, a co-borrower on the road. Everyone verifies their ID and signs with a commissioned online notary in one live session. You get a sealed, recording-ready package tied to the file number.
Closed · recording submitted412 Alder Street
Escrow officer: J. Kim
- Package sent
- 3 of 3 IDs verified
- In session
- Ready to record
Who pays for this one
Added to your monthly invoice as 26‑10482 / Alder St, ready to itemize on the settlement statement.
A payment link goes out with the signing invite, and the signer pays before the session. Nothing for your team to front.
Every signer verified
ID analysis, KBA, and liveness per person
Full RON or hybrid
Match what the lender and county allow
Any device
Parties join from phone, tablet, or laptop
Recording-ready
Tamper-evident PDFs for eRecording counties
§ 1 · How a closing runs
Upload the package. Everyone signs. It's ready to record.
No overnighting packages, no chasing a mobile notary in another state, no rescheduling because one signer can't make it in.
Set up the closing
Upload the package, add buyers, sellers, and any witnesses, and enter your file number. Schedule one session or separate ones per side.
Every party verifies and signs
Each signer passes ID checks on their own device, then signs with a commissioned online notary over recorded live video.
Seal, record, and file
Documents come back digitally sealed with the audit trail and recording, tied to the file and ready for eRecording in participating counties.
Your team runs the file.
Signers just open the invite and join.
Signers anywhere
The seller moved away. The closing date didn't.
Relocated sellers, heirs in other states, investors on the road, borrowers who can't leave work. Each party joins from their own phone or laptop, together or in separate sessions, and the file keeps moving.
- Buyer and seller sides on the same day, in different cities
- Co-borrowers on two devices in one session
- Trustees and entity signers with authority documents
- Hybrid closings when the lender wants ink on the note
Seller · Denver, COProperty · Sacramento, CA§ 2 · Billing
Billed by file number, the way you already work.
Choose per file: roll it into your monthly invoice, tagged with the file number, or send the signer a payment link with the invite. Set a company default and override it on any closing.
Bill to the file
- One monthly invoice, itemized closing by closing
- Every line carries your file number and property
- CSV export for your production software or ledger
- Ready to itemize on the settlement statement
SAMPLE INVOICE · AMOUNTS ILLUSTRATIVE
Signer pays directly
- A payment link travels with the signing invite
- The signer pays before the session starts
- Nothing for your team to front or collect
RECEIPT · Paid by signer
Online notarization$25.00
RefQuitclaim deed
Balance to title$0.00
§ 3 · Identity & records
Know who's signing before the deed records.
Seller impersonation targets vacant land and non-owner-occupied property. Every signer is checked, and every session leaves a record your underwriter can review.
Identity, checked three ways
ID document analysis, knowledge-based questions, and a selfie liveness check for each signer.
Recorded on video
The full session, face and ID in frame, retained per state rules alongside the e-journal entry.
Tamper-evident seal
Each notarized PDF is digitally sealed, so any change after the session is detectable at recording.
Audit trail per file
Timestamps, IP addresses, and identity outcomes for every party, exportable for underwriting review.
- SOC 2-ALIGNED
- US-ONLY STORAGE
- SSO & ROLES
- MISMO COMPLIANT
Optional transaction insurance up to $1M.* *Limits and availability vary.
§ 4 · Notaries
Your escrow officers can notarize. Or we can.
Keep closings with the officers your clients know, send after-hours and out-of-state signings to our network, or run both from the same account.
Use your own notaries
Officers commissioned as online notaries run sessions under your company's account. Journals and recordings stay in your records.
Use Notaron's notaries
Overflow, evenings, or no RON-commissioned staff yet? Send the closing to our network and a commissioned notary takes it.
One dashboard for every file
See each closing's status, who notarized it, and what's still waiting on a signer.
§ 5 · White label
Your brand on every screen your customer sees.
Buyers and sellers get invites, a signing session, and completion emails that look like they came from your title company, because they did. Your logo, your colors, your support line.
Hi Maria, your closing documents are ready. Verify your ID and join your online signing on Thursday at 2:00 PM.
Start my signingQuestions? Call Harbor Point Title at (555) 010‑0142
You're all signed.
Your documents for 412 Alder St were notarized and sent to your escrow officer. We'll let you know when recording is complete.
closings@harborpointtitle.example · (555) 010‑0142
Samples use a fictional company, “Harbor Point Title,” to show where your branding appears.
What carries your brand
- Your logo and brand colors
- Your support email and phone
- Invites, reminders, and reschedules
- ID verification and the session
- Signer dashboard
- Completion emails
Your own domain and sender address, like sign.harborpointtitle.com
Or build it into your own portal
Create closings, invite signers, and get the sealed documents back from your own systems with the Notaron REST API and webhooks.
- APICreate the closing from your file
- APIInvite signers in your branding
- WebhookSealed documents back to you
§ 6 · Closing documents
Everything in the package that needs a notary.
Title and escrow teams use Notaron for remote online closings, deed transfers, and payoff paperwork.
- Deeds — grant, warranty, and quitclaim deeds, sealed for eRecording.
- Mortgages and deeds of trust — with every borrower verified, together or apart.
- Seller and owner affidavits — title, occupancy, name, and non-foreign status affidavits.
- Powers of attorney for closing — when a party can't attend, where the lender allows it.
- Lien releases and reconveyances — payoff paperwork that records faster.
- Trust certifications — for properties held in a living trust.
- Entity authority documents — resolutions and certificates for LLC and corporate sellers.
- Identity affidavits — “one and the same person” and signature affidavits.
§ 7 · Pricing
Priced per closing, quoted for your volume.
Your price depends on monthly volume and whether your notaries or ours run the signing. Tell us how you close and we'll quote it.
- Full closings
- Quoted per closing
- Volume tiers
- 1–25 · 26–100 · 100+ a month
- Standalone notarizations
- From $25
- White label and branding
- Enterprise
Integrations
Connect your title production software to Notaron
Tell us which platform you use, and we'll contact you about integration options.
What your team gets
Every signer verified, every session recorded, and a sealed package on the file, without a single overnight envelope.
- Will my underwriter and lender accept it?
- Most major underwriters and many lenders accept RON closings, but requirements vary by underwriter, lender, and state. Confirm with both before the closing; we can provide platform documentation for their review.
- Will the county record it?
- Notarized documents come back as tamper-evident PDFs for eRecording in participating counties. Check a county with our eRecording eligibility tool.
- Can buyers and sellers sign from different places?
- Yes. Each party can join from their own phone or laptop, in one session or separate sessions for each side.
- Do you support hybrid closings?
- Yes. Run full RON, or notarize some documents online while others are signed in ink, depending on what the lender and county require.
- Can we use our own branding?
- Yes. White-label accounts put your logo, colors, and support contacts on invites, the signing session, and completion emails, and can run on your own domain and sender address.
- How are closings priced?
- Per closing, quoted on your monthly volume and whether your notaries or ours run the signing. Standalone notarizations start at $25.
Resources for title teams
Get your closing team ready for RON.
Close your next file from anywhere.
Tell us your monthly volume and we'll quote it.