Remote online notarization for insurance carriers and agencies
Claims don't wait on a notary.
Neither should your insureds.
Proofs of loss, total-loss title paperwork, and beneficiary changes, notarized by live video from the policyholder's phone. Every signer is ID-verified, every session is recorded, and the sealed PDF lands back on the claim file.
Signed from home · sealed to the claimInsured: M. Alvarez
Adjuster: T. Brooks · settlement pending title
- Sent to insured
- ID verified
- In session
- Sealed to claim file
Who pays for this one
Added to your monthly invoice as CLM‑44820 / Alvarez, ready to post as a claim expense.
For policy service requests, the policyholder pays with the invite before the session. Nothing for your team to collect.
Every signer verified
ID analysis, KBA, and liveness per person
Witnesses included
Add witnesses to the session when a form needs them
Any device
Insureds join from phone, tablet, or laptop
On the claim file
Sealed PDF, recording, and audit trail
§ 1 · Claims
The proof of loss comes back today, not next week.
No mailing forms to an insured who then has to find a notary, no settlement held up waiting on one signature, no field visit just to witness a pen.
Send it from the claim
Upload the proof of loss or total-loss package, enter the claim number, and invite the insured and any co-owner or witness.
The insured verifies and signs
They pass ID checks on their own phone, then swear and sign in front of a commissioned online notary over recorded video.
Sealed back to the file
The notarized PDF returns with the recording and audit trail, tied to the claim number and ready for SIU or litigation review.
Your adjuster sends it.
The insured signs from home.
Life, annuity & policy service
Policy changes from the policyholder's couch.
Owners, beneficiaries, and claimants rarely live near your office, and many can't get to a notary easily. They join from their own device, with a witness when the form calls for one.
- Beneficiary changes and designations
- Ownership changes and policy assignments
- Annuity surrender and withdrawal forms that require a notary
- Lost policy affidavits
- Claimant statements for life and death claims
Notary
Policy owner
Witness · remote§ 2 · Billing
Billed by claim or policy number.
Choose per request: roll it into your monthly invoice, tagged with the claim or policy number, or send the policyholder a payment link with the invite. Set a company default and override it on any request.
Bill to the claim
- One monthly invoice, itemized request by request
- Every line carries the claim or policy number
- CSV export for your claims system or ledger
- Ready to post as a claim expense
SAMPLE INVOICE · AMOUNTS ILLUSTRATIVE
Policyholder pays
- A payment link travels with the invite
- The policyholder pays before the session starts
- Nothing for your team to front or collect
RECEIPT · Paid by policyholder
Online notarization$25.00
RefBeneficiary change
Balance to carrier$0.00
§ 3 · Identity & fraud
Know exactly who swore to the proof of loss.
A notary stamp from a strip-mall counter tells you little. Every Notaron signer is checked, and every session leaves a record your SIU and counsel can review.
Identity, checked three ways
ID document analysis, knowledge-based questions, and a selfie liveness check for each signer.
Sworn on video
The oath and signing are recorded, face and ID in frame, and kept with the e-journal entry.
Tamper-evident seal
Each notarized PDF is digitally sealed, so any change after the session is detectable.
Audit trail per claim
Timestamps, IP addresses, and identity outcomes for every party, exportable for SIU and litigation review.
- SOC 2-ALIGNED
- US-ONLY STORAGE
- SSO & ROLES
§ 4 · Notaries
Your team can notarize. Or we can.
Keep sessions with commissioned staff in claims or policy service, send evenings and overflow to our network, or run both from the same account.
Use your own notaries
Staff commissioned as online notaries run sessions under your account. Journals and recordings stay in your records.
Use Notaron's notaries
Evenings, weekends, catastrophe surges, or no commissioned staff yet? Send it to our network and a commissioned notary takes it.
One dashboard for every request
See each claim or policy request, who notarized it, and what's still waiting on a signer.
§ 5 · White label
Insureds see your brand, not a stranger's link.
A notarization request from an unknown sender looks like phishing. Put your logo, colors, and claims line on the invite, the session, and the completion email, on your own domain and sender address.
Samples use a fictional carrier, “Harborline Mutual.”
Hi Maria, we're ready to settle your total loss. Sign the title power of attorney with an online notary to finish.
Sign now§ 6 · Insurance documents
The forms that stall a claim or a policy change.
- Sworn proofs of loss — property, auto, and inland marine claims.
- Total-loss title powers of attorney — so you can take title and settle without a field visit.
- Lost title affidavits — when the insured can’t find the vehicle title.
- Theft and loss affidavits — sworn statements for stolen vehicles and property.
- Beneficiary changes — life, annuity, and retirement account designations.
- Retirement and annuity forms — surrenders, withdrawals, and ownership changes.
- Releases and settlement agreements — release of all claims and subrogation releases.
- Identity affidavits — “one and the same person” when names on records differ.
Policyholders · Notarize now
Your insurer asked for a notarized form?
Do it now from your phone. $25, a live notary 24/7, usually under 10 minutes. Email the sealed PDF back to your adjuster.
§ 7 · Pricing
Priced per notarization, quoted for your volume.
Your price depends on monthly volume and whether your notaries or ours run the session. Tell us how many claims and policy requests you handle and we'll quote it.
- Carrier and agency accounts
- Quoted on volume
- Standalone notarizations
- From $25
- White label and custom domain
- Enterprise
Integrations
Connect your claims or agency system to Notaron
Tell us which platform you use, and we'll contact you about integration options.
- Is an online notarization valid for a proof of loss?
- Remote online notarization is authorized in most states, and a properly completed RON has the same effect as an in-person notarization there. Confirm any state- or form-specific requirements for your line of business.
- Can insureds sign from their phone?
- Yes. They verify their ID and join the notary on video from a phone, tablet, or laptop. No app to install.
- Can we add a witness?
- Yes. Witnesses can join the same session remotely when a form requires them.
- How fast is it?
- Usually under 10 minutes once the insured is connected. Our notaries are available 24/7.
- Can our adjusters or staff notarize?
- Yes, if they hold an online notary commission in their state. They run sessions under your account.
- How is it priced?
- Per notarization, quoted on your monthly volume and whether your notaries or ours run the session. Standalone notarizations start at $25.
Settle the claim without the notary errand.
Tell us your monthly volume and we'll quote it.