Remote online notarization for law firms
Keep your matters moving.
We'll handle the notarization.
Send a remote online notarization request from the matter. Your client verifies their ID and signs with a commissioned online notary over live video, usually in under 10 minutes. You get back the sealed PDF, the recording, and a bill that already knows whose matter it belongs to.
Live session · recordedID verifiedEstate of R. Alvarez
Requested by M. Ortiz, paralegal
- Invite sent
- ID verified
- In session
- Sealed PDF
Who pays for this one
Payment link goes out with the signing invite. The client pays before the session starts. Your firm fronts nothing.
Added to your monthly invoice as 2026‑0412 / Alvarez, ready to pass through as a disbursement.
Under 10 min
Typical session, ID check included
No account
Your client just opens the invite
Two ways to bill
Client pays, or it lands on the matter
Per-state rules
Applied to every session automatically
§ 1 · How it works
Three steps. Your staff only does the first one.
No couriers, no mobile notary scheduling, no printing packets for a client two states away. Just an online notary for attorneys that works the way your matters do.
Create the request
Add the client, the documents, and your matter number. Pick a time, or let the client book their own.
Client verifies and signs
No account to create. An ID check, a few identity questions, then a live video session with a commissioned notary.
File the result
The sealed PDF, audit trail, and session recording come back tagged to the matter, and can be shared securely with the client or opposing counsel.
Step 1 takes about a minute.
Your paralegal sends it; the client does the rest.
Multiple signers
Sign together, or each from your own device.
Spouses on one laptop at the kitchen table. A co-trustee on a phone in another state. Witnesses at their desks. Everyone joins the same live session from a phone, tablet, or computer, and the notary sees them all.
- No app to install
- Each signer verifies ID separately
2 signers · one laptopCo-trustee · on phoneWitness · on tablet§ 2 · Billing
Who pays is your call, matter by matter.
On some matters you'd rather the client just pays. On others you want one clean invoice you can pass through. Set a firm default and override it on any request.
Bill the client directly
- A payment link travels with the signing invite
- The client pays before the session starts
- Your firm never fronts the cost or chases reimbursement
- The receipt goes to the client, with a copy to your file
RECEIPT · Paid by signer
Online notarization$25.00
Ref2026‑0412
Firm balance$0.00
Bill to the matter
- One monthly invoice, itemized line by line
- Every line carries your matter number and client name
- Export to CSV for Clio, MyCase, PracticePanther, or your ledger
- Pass it through at cost as a disbursement, with no markup to explain
Rules on billing clients for third-party costs vary by state bar. Notaron itemizes every charge; your firm decides how it bills its client.
§ 3 · Notaries
Your paralegal can be the notary. Or we can.
Plenty of firms already have a commissioned notary on staff. Put them to work online, send overflow to our network, or mix both on the same account.
Use your own notaries
Staff commissioned as online notaries run sessions under your firm's account. Assign them to matters; journals and recordings stay in your records.
Use Notaron's notaries
No notary on staff, or yours is out? Send the request to our network and a commissioned notary takes the session.
One dashboard for every matter
See where each request stands, who notarized it, and what's still waiting on the client.
§ 4 · Common documents
The documents firms notarize most.
Law firms use Notaron to notarize affidavits online, execute powers of attorney remotely, and finish estate plans without an office visit.
- Affidavits — sworn statements used in court cases, family matters, and probate.
- Powers of attorney (POAs) — authorizing someone to act on a client's behalf, especially for financial and estate matters.
- Advance health care directives — health care POAs and living wills naming who makes medical decisions.
- Trust documents — trust agreements, amendments, and certifications of trust for estate plans.
- Wills — including self-proving affidavits, where state law allows remote notarization.
- Deeds — grant, quitclaim, and warranty deeds transferring real property.
- Verifications and declarations — verifying discovery responses and pleadings in litigation.
- Settlement agreements and releases — acknowledging signatures on settlements, releases, and waivers.
- Corporate resolutions and consents — board and shareholder actions for business clients.
- Family law documents — financial disclosures, prenuptial agreements, and travel consents for minors.
All documents by practice area
General Legal / Civil Practice
- Affidavits
- Sworn statements
- Certifications of copies
- Authorizations and consent forms
- Power of attorney (general or limited)
- Client intake authorizations
Estate Planning / Probate / Elder Law
Corporate / Commercial Law
- Corporate resolutions
- Articles of incorporation amendments
- Operating agreements that require notarization
- Board consent forms
- Shareholder agreements
- Franchise agreements with notarized signatures
- Secured lending / UCC affidavits
Immigration / International Law
Litigation
- Discovery verifications
- Witness affidavits
- Expert declarations
- Settlement agreement acknowledgments
Family Law
Remote Clients / Corporate Counsel
- Notarized corporate powers
- Authorizations for representation
- Settlement authority confirmations
- Compliance attestations
Law firms acting as agents for title, escrow, lenders
§ 5 · Records
Built to hold up later, not just to get signed today.
- SOC 2-ALIGNED
- US-ONLY STORAGE
- SSO & ROLES
Identity, checked three ways
ID document analysis, knowledge-based questions, and a selfie liveness check before anyone signs.
A seal that shows tampering
Each notarized PDF is digitally sealed, so any edit made after the session is detectable.
The whole session, on record
Audio-video recording, electronic journal entry, and a timestamped audit trail, retained per state rules.
State rules, applied for you
Prompts, consent language, and retention follow the notary's commissioning state on every session.
Optional transaction insurance, up to $1M per transaction.* *Coverage limits and availability vary. Ask sales for details.
Integrations
Connect your case management software to Notaron
Tell us which platform your firm uses, and we'll contact you about integration options.
What your firm gets
Your client's ID is verified, the session is recorded, and the sealed PDF is back on the matter before your next call starts.
- Will it be valid in my state?
- Most states authorize RON, and a document notarized by a properly commissioned online notary is generally recognized across state lines. Some documents, like certain wills and recordings, have extra rules. Check our state reference or ask us about a specific document.
- Who pays for the notarization?
- Either. Choose client-pays or bill-to-matter on each request. Set a firm default so staff don't have to think about it.
- Can our own staff notarize?
- Yes, if they hold an online notary commission in their state. They run sessions under your firm's account.
- Does my client need an account?
- No. They open the invite, verify their ID, and join the session from a phone or computer.
- Can multiple signers join from different places?
- Yes. Signers and witnesses can sit together on one device or each join from their own phone or laptop, in the same live session.
- What do we get back?
- The sealed PDF, a full audit trail, the session recording, and the journal entry, all tied to the matter.
Resources for attorneys
Get your firm ready for remote notarization.
Send your next notarization from here.
Bill the client or the matter.