Remote Online Notary For Law Firms
Notaron lets your firm coordinate notarizations entirely online — no trip to an office or in‑person notary needed. We confirm each signer's identity, connect them with a licensed notary over secure video (this is Remote Online Notarization, or RON), and return a signed PDF that's sealed so any later change is easy to spot, together with a full recording and audit trail. Use your own notaries, schedule signings for clients or staff, or let clients book their own time — all from one dashboard.
Notary
Customer (You)ID verifiedRequest notarizations for your clients.
Set up a notarization for a client and send it to them in a few clicks — they don't need to create an account or work anything out for themselves. Add the people and documents, pick how the client will join, and follow the request all the way to a finished, signed document.
Your team stays in charge of the matter and can see where it stands at every step, while the client just opens their invite, confirms their identity, and signs. Handle one client or your whole caseload from the same place.
How your firm runs the request
- 1Create the requestAdd your client, opposing parties, and documents to the matter.
- 2Choose how they connectSchedule a specific time, open a self‑serve window, or use the Notaron notary pool.
- 3Client verifies & signsThey receive an invite, pass identity verification, and join the RON session — no account setup.
- 4Track & deliverFollow status from your dashboard and receive the tamper‑evident PDF and audit trail.
Built for high‑stakes legal work.
Affidavits, POAs, estate/probate documents, and more — with identity, guidance, and records rolled in.
Schedule & assign
- Use your own in‑house notaries — or Notaron's notary pool if you don't have any
- Assign notaries to matters and book specific times for clients
- Let clients self‑book a window, or run sessions on demand
Verify identity
- eID, KBA, and credential analysis
- Selfie + liveness checks
- OFAC/PEP screening (optional)
Host the RON
- HD audio/video with consent prompts
- Multi‑signer + witness flows
- In‑session chat + doc share
Sign & seal
- X.509 certificate signing
- Tamper‑evident PDF output
- Automated eJournal entries
Deliver & record
- Secure delivery to parties
- Webhook + API callbacks
- Court/recording workflows
From intake to executed — fast.
- 1Create & schedule the orderAdd parties and docs, then pick a time for staff, set a client window, or book on‑demand.
- 2Verify identityClients pass eID + KBA with credential analysis and liveness.
- 3Join the RON sessionGuided notary prompts with recorded consent and messaging.
- 4Apply seal & signState‑compliant e‑seal with X.509 signature and audit trail.
- 5Generate final PDFTamper‑evident output and artifacts for the matter record.
- 6Deliver & archiveShare securely with clients/opposing counsel; archive to DMS.
Compliance Checklist
Everything your firm needs, built‑in.
- Signer consent prompts
- Audio/video retention
- eJournal + session transcript
- KBA + credential analysis
- Multi‑signer + witness routing
- X.509 e‑seal support
- Granular audit timeline
- Webhook/API callbacks
Built for security and compliance.
Encryption in transit & at rest, least privilege, and granular audit logs. Built to meet state RON requirements and supports firm‑wide controls.
End‑to‑end encryption
TLS 1.2+ in transit, AES‑256 at rest. Keys rotated. Secrets vaulted.
Comprehensive audit trail
Session recording, timeline, IPs, identity outcomes, artifacts.
State‑specific rules
Automatic prompts and recording retention by jurisdiction.
Data residency options
Choose US‑only storage and define retention per org.
Works with your stack.
APIs and webhooks for DMS/e‑signature, payments, and filing/recording. Prebuilt connectors coming soon.
Common document types law firms regularly notarize through.
From general legal practice to specialized areas, Notaron supports the full spectrum of notarization needs for modern law firms.
General Legal / Civil Practice
- Affidavits
- Sworn statements
- Certifications of copies
- Authorizations and consent forms
- Power of attorney (general or limited)
- Client intake authorizations
Estate Planning / Probate / Elder Law
Corporate / Commercial Law
- Corporate resolutions
- Articles of incorporation amendments
- Operating agreements that require notarization
- Board consent forms
- Shareholder agreements
- Franchise agreements with notarized signatures
- Secured lending / UCC affidavits
Immigration / International Law
Litigation
- Discovery verifications
- Witness affidavits
- Expert declarations
- Settlement agreement acknowledgments
Family Law
Remote Clients / Corporate Counsel
- Notarized corporate powers
- Authorizations for representation
- Settlement authority confirmations
- Compliance attestations
Law firms acting as agents for title, escrow, lenders
Enable your attorneys & staff.
“Our clients sign on their schedule and our team follows a consistent, compliant flow every time. The audit trail gives us confidence.”
Frequently asked questions
Common questions from firms evaluating remote online notarization.
- Is remote online notarization legal for law firms?
- Yes. RON is authorized in nearly every US state, each with its own requirements. Notaron applies state-specific prompts, recording, and retention rules automatically by jurisdiction.
- What documents can a law firm notarize remotely with Notaron?
- Affidavits, powers of attorney, estate and probate documents, corporate resolutions, litigation verifications, and more — across general, corporate, family, immigration, and bankruptcy practice.
- What is an X.509 e-seal?
- An X.509 digital certificate cryptographically signs the notarized PDF, making any later change to the document detectable — this is what makes the output tamper-evident.
- Is RON valid in all 50 states?
- RON is permitted in the large majority of states, and rules vary by jurisdiction. Notaron maintains a state-by-state reference and enforces the correct requirements per session.
- How long does a RON session take?
- Most sessions complete in about 12–18 minutes, including identity verification and signing.
Ready to standardize legal notarizations?
See how Notaron secures identity, guides sessions, and delivers compliant, tamper‑evident docs in minutes.